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Speaker Guidelines
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SPEAKER GUIDELINES

August, 2016

Rotary Club of Albuquerque 2016-2017

Information for confirmed speakers.

ABOUT THE CLUB

The RotaryClub of Albuquerque is the second oldest club in this region, established in 1916 (the oldest is in ElPaso, 1914).  The club currentlyhas about 200 members, and ~125 or so attend our weekly(Monday) meetings.

 

The membership of our club includes manywho are Albuquerque leaders in business and professional activities. While the average age of the audience is relativelyhigh (over 50), we have a number of younger members aswell.  About 40% of our members are women.

 

Our president is Twila Larkin, FamilyLaw at the New Mexico Legal Group.  Our executive administrator isAnn Singer (505) 242-2651, our office: 3301 Menaul Blvd., NE, Suite #22, just west of American Furniture.

Mailing address: P.O. Box3807, Albuquerque, NM 87190. 

Ann Singer’s email:asinger@rotaryabq.org,website:www.rotaryabq.org. 

The RotaryInternational website iswww.rotary.org.

 

ABOUT THE WEEKLY MEETINGS

Weeklymeetings are held each Monday(except for some holidays) and generallytake place at the HotelAlbuquerque in Old Town (the former Sheraton Old Town Hotel) 800 Rio Grande Blvd NW, (505) 843-6300.The buffet line (no charge for you and up to two guests) opens at 11:30 a.m. and the program starts promptlyatnoon, endingaround 1 to 1:10 p.m.  An example of a typical meetingsequence is as follows:

 

12 noon, President’s welcome, Greet your neighbor

song, the Pledge of Allegiance and InvocationPresident’s Announcements

Enjoyyour Lunch

Introduction of guests and visitingRotarians and other businessSPEAKER’S PROGRAM will start around 12:30 p.m.

Speaker is introduced byYour Sponsor(2 minutes or less.)

To the sponsor: this is about the background of the speaker, not about your connection with the speaker, etc.

Speaker: ~25 minutes plus Q&A from the audience.President’s presentation to the Speaker.

President’s concludingremarks

Thought for the Day(usuallyconnected to the Speaker’s topic)Adjournment

 

If you are invited to be our program speaker,PLEASEMAKE SURE TO BE AT OUR MEETINGROOMin the Hotel Albuquerque at Old TownNO LATER THAN 11:40 a.m.!We usuallymeet in the FranciscanRoom at the front of the hotel across from hotel registration.  Wemayalso meet in the south end of the hotelbanquet area, the side closest to Old Town.   You will be advised byyour Sponsor which room is beingusedthat day.

 

ABOUT THE TALK ITSELF

The Speakers Committee encourages speakers to tailor their presentations withminimal emphasis onPowerPoint.  A computer, projector and screen are available in our meeting/lunch room of the hotel.  However,because of the large size of the room and the lay-out of tables, presentations that are wrapped around a densePowerPoint, with numerous text slides, are difficult to follow and are commonlyunsuccessful.  Those who areseated furthest from the screen often complain that verylittle of anyof the text on text slides could be seen.

Graphics and photographics (if theyare large in format) do fine, but complextext slides, with moving bulletpoints (etc.) generallyfail.Ifthere are graphics and tables that are central to the presentation, speakers oftenproduce a handout (~80+ copies) to be distributed amongthe lunch tables.

 

Videos that mayrelate to the presentation (such as DVDs that were designed originallyfor marketingpurposes)should not be used.

 

The person (sponsor) who recommended that you be the speaker is usuallythe person who will be your mainpoint of contact for all the details of your presentation.  That person will meet you, introduce you and ensure youhave all your questions answered.

SPEAKER GUIDELINES FOR ACCEPTED PROGRAMS

Once approved/invited to make a presentation, we will need some materials from you to announce your subjectand professional background to our membership prior to your program.  The followingshould be e-mailed toAnn Singer as soon as possible:

 

The title of your presentation;

A color, or black and white photograph of you, in electronic format;

A biographical sketch, around 150 to 200 words, in a narrative format (please, not just a listingof dates,appointments, or job titles), and perhaps a short paragraph that expands on the title of your presentation, and;The best wayto reach you – phone, e-mail and mailingaddress.This information should reach the RotaryCluboffice (Ann Singer,asinger@rotaryabq.org) no later than two weeks before your scheduled presentation.  Pleasee-mail a copyto your Sponsor as well.

 

Regardingthe actual presentation, the time allotted is 25 minutes. Please refrain from promotinganyspecificproduct or program, and also refrain from anything that might suggest fund raisingexcellent though the causemaybe.  The RotaryClub has its own processes for annual fund raisingand allocation of such funds.

 

If you are planningto provide anyleaflets or other promotional items, provide samples for review ahead of time.Usuallysuch are available at the registration desk.Handouts that illustrate aspects of the talk are set out on thelunch tables.Please contact Ann (505) 242-2651 or your sponsor with anyquestions.

 

The Club has a publicitycommittee that regularlynotifies the media about our programs.The media may, attimes, be in attendance duringa presentation.  If you need to know whether this might occur, please call theoffice. We are most grateful to you for agreeingto make a presentation at our weeklymeeting.